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Privacy Policy & Cookies

Version 3.0 – Last updated: October 23, 2024

At Ivital ApS (hereafter referred to as “we,” “us,” or “our”), we respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, protect, and share your personal data when you visit our website and use our services.

Data Controller

We are the data controller for the processing of the personal data we handle about our customers and partners. Our contact details are provided below:

Ivital ApS
Nordlandsvej 84
8240 Risskov
CVR no.: 43555332
Phone no.: +45 3131 6394
Email: [email protected]
Website: www.ivital.dk

If you have any questions about our processing of your personal data, you can contact us via the email address provided above.

Processing Activities

Website Visits

When you visit our website, we use cookies to ensure that the website works properly. You can read more about how we use cookies in the section [Cookies].

Personal Data Collected:

  • Name
  • Email address
  • Phone number
  • Company
  • Position
  • IP address
  • Browser history

Legal Basis:
Our legitimate interest in ensuring that our website functions optimally and improves the user experience (GDPR Article 6(1)(f)).

Retention Period:
Cookies can be deleted or blocked. If you delete or block cookies, advertisements may become less relevant, and you may experience reduced website functionality.

Communication with Potential Customers

When you contact us via contact forms, email, or phone to inquire about our services, we process your personal data to engage in a dialogue with you and respond to your questions.

Personal Data Collected:

  • Name
  • Email address
  • Phone number

Legal Basis:
Our legitimate interest in responding to your inquiries (GDPR Article 6(1)(f)).

Retention Period:
We delete the communication when it becomes clear whether you want to engage our services or not. In some exceptional cases, it may be necessary to store your data for a longer period.

Customers

We process personal data about our customers to ensure that services are delivered correctly. This includes data such as name, address, services, special agreements, and payment information.

Legal Basis:
Processing is necessary for the performance of our contract with you (GDPR Article 6(1)(b)).

Retention Period:
The data is deleted once the service is delivered and any outstanding matters are resolved.

Newsletters

We offer a newsletter that you can voluntarily subscribe to, and you can unsubscribe at any time.

Personal Data Collected:

  • Email address

Legal Basis:
Your consent to receive newsletters (GDPR Article 6(1)(a)).

Retention Period:
We will process your data as long as you remain subscribed to the newsletter. Upon unsubscribing, we will retain your previous consent for up to 2 years in accordance with the Danish Consumer Ombudsman’s guidelines on spam, section 11.3.

Accounting

We are required by law to store accounting records in compliance with the Danish Bookkeeping Act. These records may include personal data such as name, address, and service descriptions.

Legal Basis:
Our legal obligation to retain accounting records (GDPR Article 6(1)(c)).

Retention Period:
We store these records for a minimum of 5 years after the end of the financial year.

Job Applications

When you submit a job application, we process your personal data to assess whether your application matches a current job opening.

Personal Data Collected:

  • Name
  • Contact details
  • Application and CV

Legal Basis:
Our legitimate interest in assessing job applications (GDPR Article 6(1)(f)).

Retention Period:
Applications are deleted after the recruitment process is completed, unless there is a reason for longer retention.

Cookies

We use cookies on our website to enhance your experience, analyze traffic, and customize content.

What are cookies?

Cookies are small text files that are stored on your device when you visit our website. They help ensure that our website functions properly, remember your preferences, and track user behavior.

Types of Cookies We Use:

  • Necessary Cookies: These are essential for the proper functioning of the website.
  • Preference cookies: These cookies remember your choices and preferences.
  • Statistics cookies: Used to analyze how visitors use the website.
  • Marketing Cookies: Used to display relevant ads based on user behavior.

Consent to Cookies

When you visit our website for the first time, you will be asked to accept or decline the use of cookies. You can also change your preferences at any time by adjusting the settings in your browser.

Disclosure of Personal Data

We do not disclose your personal data to third parties unless necessary to fulfill our obligations to you or to comply with legal requirements.

Data Processors

We engage data processors to store and process personal data on our behalf in accordance with this privacy policy and applicable law. Our data processors follow the instructions we provide to ensure that your personal data is adequately protected.

Your Rights

Under the GDPR, you have several rights regarding our processing of your personal data. If you wish to exercise any of your rights, please contact us.

  • Right of Access: You have the right to request access to the data we process about you.
  • Right to Rectification: You have the right to request the correction of inaccurate or incomplete data.
  • Right to Erasure: In certain circumstances, you may request the deletion of your personal data.
  • Right to Restriction of Processing: In certain cases, you can request the restriction of our processing of your personal data.
  • Right to Object: You have the right to object to our processing of your data, particularly where the legal basis is our legitimate interests.
  • Right to Data Portability: You have the right to request that your data be transferred to another data controller in a structured, commonly used, and machine-readable format.

Changes to This Privacy Policy

This privacy policy is reviewed regularly to ensure that it is up to date. We reserve the right to make changes to this privacy policy. We will notify you of significant changes through the app or on our website. The current version of the privacy policy will always be available on Ivital.

This privacy policy was last updated on October 23, 2024, Version 3.0.

Ivital er en innovativ platform, der hjælper virksomheder med at forebygge og håndtere stress ved at give ledere og medarbejdere de nødvendige værktøjer og indsigter til at skabe et sundt arbejdsmiljø.

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Get insights into the platform

Book a demo with Ivital

Request a demo and let us schedule a no-obligation introduction to our platform. Get insights into the features and see how Ivital can support your stress prevention efforts.

Choose a date and time that suits you and we will contact you.

Thank you for your booking!

We have received your interest in our demo and will follow up via email within 1-3 business days. We look forward to taking the next steps with you.  

If you have any questions or need further assistance, you are always welcome to contact us. 

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Well-being analysis

Get an in-depth insight into departmental wellbeing and a data-based action plan.

The wellbeing analysis gives you as a manager concrete, relevant, and anonymized feedback on your employees’ stress levels and body awareness. The analysis reveals how specific levels of pressure are distributed across the department, identifies development points, and offers recommended actions to improve wellbeing.

Process and content

All employees fill out a short questionnaire about stress and body awareness, which takes about 6 minutes. The questionnaire is completed immediately before the workshop and again a month later, giving a clear picture of the department's development over time. There is an option to add specific questions that are particularly relevant to your situation.

For the manager

You receive an anonymized report with insights into employee stress levels and body awareness, including distribution of the different levels of pressure, identified development areas, and concrete recommendations for future actions.

For employees

Each employee receives personalized feedback based on their responses. This provides an individual insight into their own stress and body awareness and their development over time.

Integrated with workshops

If the Wellbeing Analysis is purchased together with a workshop, the report will include themes from the workshop. After the report is completed, we offer 30 minutes of online dialogue where the manager receives guidance on the content of the report and possible future actions.

Order a well-being analysis

Thank you for your order!

We have received your interest in our additive options and will follow up via email within 1-3 working days. We look forward to taking the next steps together with you.

If you have any questions or need further assistance, you are always welcome to contact us.

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Poster with The Pressure Scale

To support and visualize the stress prevention efforts in daily work, we recommend a poster with The Pressure Scale. This poster can be displayed in the department to serve as a reference point for well-being and stress prevention.

Measure the temperature of the team - with or without the manager

  • 2,5 hour
  • < 30
  • 14.000 kr.

The price is stated in DKK and is exclusive of VAT and mileage.

Purpose

This workshop aims to promote open dialog and collaboration within the team to identify and address challenges and opportunities in relation to work environment and well-being. The workshop can be customized with or without the presence of the manager, depending on the specific needs and wishes.

Worth

Whether the workshop is held with or without a manager, employees will gain a common foundation and a deeper understanding of the themes that affect their work environment and well-being. Through research-based knowledge about stress and well-being, the team will gain tools to optimize their collaboration and actions to promote well-being.

Concrete tools

Participants will gain experience with structured conversation techniques, as well as exercises and tools for stress prevention and well-being promotion. The workshop provides practical tools that both managers and employees can use in their daily work to improve the work environment. In addition, we provide flyers with a concrete stress prevention tool and QR codes for stress reduction exercises.

Reflection and sparring

The workshop includes time for individual reflection as well as group and plenary sparring. This process is designed to meet the specific needs of the group and create an open dialog that promotes mutual understanding and collaboration.

Handover to manager

If the manager participates in the workshop, there will be an opportunity for feedback and guidance for future actions based on the insights gained during the workshop.

Opportunities and considerations when choosing a workshop format

Including the manager: Benefits of including the manager in the workshop include the opportunity for direct dialog and collaboration between manager and employees, which can strengthen relationships and improve the team environment. However, some employees may experience limited openness in their sharing if the manager is present.

Without a leader: The workshop without manager allows employees to share challenges and concerns more openly, which can provide an honest insight into team wellbeing. After the workshop, an anonymized wellbeing report is provided for managers to use to understand and improve the work environment. In addition, 30 minutes of online dialogue and guidance on possible actions based on the results of the report is included.

Contact for workshop

Prevent and manage employee stress

  • 2,5 hour
  • < 30
  • 14.000 kr.

The price is stated in DKK and is exclusive of VAT and mileage.

Purpose

This workshop aims to strengthen managers' skills to prevent, detect and effectively manage stress in their employees. By understanding the complex causes of stress and implementing organizational interventions, managers can create a more sustainable and healthy work culture.

Outcome

Managers will gain in-depth knowledge of the factors that can trigger stress in employees and the difference in approaching stress depending on the type of pressure. The workshop provides insights into how organizational change can support a sustainable work culture and promotes a common understanding and language around stress. Participants will have the opportunity to reflect on and discuss the complexities of stress management, which can lead to new insights and improved management strategies.

Concrete tools

Managers will get hands-on experience with exercises and tools to support collaboration with stressed employees. They will receive concrete guidance on how to best communicate with, manage and support employees through different stages of pressure. The tools will be applicable in everyday management situations and help managers create a safe and supportive work environment. To support the implementation of what was learned, we provide flyers with key points from the workshop.

Reflection

Participants are encouraged to reflect on their past experiences with stress management within their organization and identify new opportunities for future action. This reflection will help integrate the learning into their daily management practices.

Sparring

The workshop includes time for sparring in both small groups and plenary sessions, giving managers the opportunity to share experiences, learn from each other and develop collective strategies to manage stress in their teams.

Recommendations

To maximize the benefits of the workshop, we also recommend purchasing the poster og The Pressure Scale, which can be hung up in the department to visualize and support stress prevention efforts in daily work.

Contact for workshop

Stress prevention for managers

  • 2,5 hour
  • < 30
  • 14.000 kr.

The price is stated in DKK and is exclusive of VAT and mileage.

The body as a resource

This workshop focuses on strengthening managers ability to prevent and manage stress, both in themselves and their employees, by using the body and concrete tools as a central resource in their strategies.

Outcome

Participants gain in-depth knowledge and practical experience that enables them to adjust and balance their own stress levels. They will gain insight into what factors can trigger stress and what consequences it can have for themselves and their teams. The workshop creates a common frame of reference that fosters a deeper understanding and the opportunity for new insights, which strengthens leaders' ability to navigate stressful situations.

Concrete tools

Participants will get experience with specific stress prevention exercises based on the latest research, such as breathing exercises, body scanning and techniques to identify and change unhelpful thought patterns. To ensure effective implementation, we provide flyers with key points from the workshop and QR codes for stress reduction exercises. Participants can take these flyers with them as a daily reminder and support to apply the techniques learned.

Reflection

Managers are encouraged to reflect on their own habits, thought patterns and management strategies. This reflection will help them identify areas where they can improve their own wellbeing and effectively prevent stress, both for themselves and their team.

Sparring

The workshop includes both individual reflection and sparring in small groups and plenary sessions. This feedback allows leaders to share experiences and insights, which promotes collective learning and development.

Recommendations

To maximize the benefits of the workshop, we also recommend purchasing the poster og The Pressure Scale, which can be hung up in the department to visualize and support stress prevention efforts in daily work.

Contact for workshop

Stress prevention for the employee

  • 2,5 hour
  • < 30
  • 14.000 kr.

The price is stated in DKK and is exclusive of VAT and mileage.

The body as a resource

This workshop focuses on strengthening employees' ability to prevent overstrain through concrete strategies and knowledge. By starting with the body as an important resource, participants will gain practical tools to manage stress in everyday life.

Outcome

Participants will gain insight into the different stages and symptoms of stress and an understanding of how stress can affect both job satisfaction and work efficiency. We create a common frame of reference to help distinguish between busyness and stress and highlight why stress prevention is essential for both the individual and the team.

Concrete tools

Participants will get experience with specific stress prevention exercises based on the latest research, such as breathing exercises, body scanning and techniques to identify and change unhelpful thought patterns. To ensure effective implementation, we provide flyers with key points from the workshop and QR codes for stress reduction exercises. Participants can take these flyers with them as a daily reminder and support to apply the techniques learned.

Outcome

Participants will gain insight into the different stages and symptoms of stress and an understanding of how stress can affect both job satisfaction and work efficiency. We create a common frame of reference to help distinguish between busyness and stress and highlight why stress prevention is essential for both the individual and the team.

Reflection

Employees are invited to reflect on their own habits, thoughts and behavior patterns. This reflection helps them identify personal risk factors and areas where they can implement the learned strategies.

Sparring

The workshop includes both individual reflection and group sparring. Participants will have the opportunity to spar in small groups as well as in plenary, giving them different perspectives and strengthening collective learning.

Recommendations

To maximize the benefits of the workshop, we also recommend purchasing the poster og The Pressure Scale, which can be hung up in the department to visualize and support stress prevention efforts in daily work.

Contact for workshop

Thank you for your inquiry!

We have received your interest in our workshop and will follow up via email within 1-3 business days. We look forward to taking the next steps together with you.

If you have any questions or need further assistance, you are always welcome to contact us.

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